While insurance payouts can cover the replacement costs of computer hardware, it is difficult to estimate how much lost information is worth. Employees in every business need to understand that information security is of paramount importance to the business.
Raising awareness among employees is the best way to avoid breaches of security in the workplace. All potential employees should undergo a background check and the referees quoted should be contacted. Trustworthiness is an invaluable asset to any company. But how does one go about security awareness training and implementation?
There are many security companies which offer security awareness tools
. Managers need to ensure that they choose the best training or implementation tool for their particular staff, in their individual context. Staff must be reminded that any equipment which has a hard drive such as a photocopier, facsimile or computer has a storage capacity. Anything with a storage capacity can be essentially hacked into, and the information stolen. The protection of company information must be seen as being important by all staff.
It would be advisable for managers to implement staff training which covers information and general security. There are many manuals and training packages available from IT Security companies to assist with the development of a company security policy; with which all staff must agree.
Websites offer training tools and advice. There are also websites where you can download fun posters to remind staff of the importance of maintaining strict security measures and controls.
When engaging in security awareness training, it is important to outline every conceivable threat, no matter how obvious it may seem.
Trainers need to look at computer viruses and how easily these may be brought onto the companys computer operating system. Security policies must include restrictions on the use of the internet at work. Tools such as software packages to prevent and block spam messages are a useful investment.
Antivirus software is critical but employees need to take responsibility for running regular virus scans. Notices posted around the office could serve as reminders to scan and back up regularly. The back of the toilet door is a good place to paste a sign like the Ten Most Important Security Policy Procedures as people will read it for something to do.
To help employees to adhere to security and risk management policies, supervisors could run password strength checks and advise staff to change user names and passwords frequently. If the company runs on a network with shared broadband width where downloads can be checked; the threat of being caught downloading inappropriate materials may be enough to scare off most staff members.
Whatever security awareness tools
your company chooses the expenditure will be worth it. It is almost impossible to imagine starting all over again when an entire system has crashed. Make sure your risk management planning and policies include the safeguarding of your companys information. Companies which maintain confidentiality of information lessen their risk of losses and retain a solid public image and can keep growing.